Privacy Policy

How the International Phytolith Society collects, uses, protects, and manages personal data across this website and related services.

Privacy Policy

International Phytolith Society is committed to safeguarding your privacy. Contact us at phytolithsociety@gmail.com if you have any questions or problems regarding the use of your Personal Data and we will gladly assist you.

By using this site or our services, you consent to the Processing of your Personal Data as described in this Privacy Policy.

Table of Contents

Definitions

  • Personal Data: any information relating to an identified or identifiable natural person.
  • Processing: any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
  • Data subject: a natural person whose Personal Data is being Processed.
  • Child: a natural person under 16 years of age.
  • We/us: International Phytolith Society.

Data Protection Principles

We promise to follow the following data protection principles:

  • Processing is lawful, fair, and transparent. Our Processing activities have lawful grounds. We always consider your rights before Processing Personal Data. We will provide you information regarding Processing upon request.
  • Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.
  • Processing is done with minimal data. We only gather and Process the minimal amount of Personal Data required for any purpose.
  • Processing is limited with a time period. We will not store your Personal Data for longer than needed.
  • We will do our best to ensure the accuracy of data.
  • We will do our best to ensure the integrity and confidentiality of data.

Data Subject's Rights

The Data Subject has the following rights:

  • Right to information: you have the right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained, and why and by whom it is processed.
  • Right to access: you have the right to access the data collected from or about you. This includes your right to request and obtain a copy of your Personal Data gathered.
  • Right to rectification: you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.
  • Right to erasure: in certain circumstances you can request for your Personal Data to be erased from our records.
  • Right to restrict processing: where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
  • Right to object to processing: in certain cases you have the right to object to Processing of your Personal Data, for example in the case of direct marketing.
  • Right to object to automated Processing: you have the right to object to automated Processing, including profiling, and not to be subject to a decision based solely on automated Processing. This right may be exercised whenever profiling produces legal effects concerning you or significantly affects you.
  • Right to data portability: you have the right to obtain your Personal Data in a machine-readable format or, if feasible, as a direct transfer from one Processor to another.
  • Right to lodge a complaint: if we refuse your request under the Rights of Access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled, please contact us.
  • Right to the help of a supervisory authority: you have the right to seek assistance from a supervisory authority and to pursue other legal remedies, including claiming damages.
  • Right to withdraw consent: you have the right to withdraw any consent you have given for Processing of your Personal Data.

Data We Gather

Information you have provided us with

This might be your e-mail address, name, billing address, home address, and similar information that is necessary for delivering you a product or service or to enhance your customer experience with us. We save the information you provide us with in order for you to comment or perform other activities on the website. This information includes, for example, your name and e-mail address.

Information automatically collected about you

This includes information that is automatically stored by cookies and other session tools. For example, your shopping cart information, your IP address, and your shopping history if there is any. This information is used to improve your customer experience. When you use our services or look at the contents of our website, your activities may be logged.

Publicly available information

We might gather information about you that is publicly available.

How We Use Your Personal Data

We use your Personal Data in order to:

  • provide our service to you. This includes, for example, registering your account; providing you with other products and services that you have requested; providing you with promotional items at your request; communicating and interacting with you; and notifying you of changes to any services.
  • enhance your customer experience.
  • fulfil an obligation under law or contract.

We use your Personal Data on legitimate grounds and or with your Consent.

On the grounds of entering into a contract or fulfilling contractual obligations, we Process your Personal Data for the following purposes:

  • to identify you.
  • to provide you a service or to send or offer you a product.
  • to communicate either for sales or invoicing.

On the ground of legitimate interest, we Process your Personal Data for the following purposes:

  • to send you personalized offers from us and or our carefully selected partners.
  • to administer and analyse our client base, including purchasing behaviour and history, in order to improve the quality, variety, and availability of products and services offered or provided.
  • to conduct questionnaires concerning client satisfaction.

As long as you have not informed us otherwise, we consider offering you products or services that are similar or related to your purchasing history or browsing behaviour to be our legitimate interest.

With your consent we Process your Personal Data for the following purposes:

  • to send you newsletters and campaign offers from us and or our carefully selected partners.
  • for other purposes for which we have asked your consent.

We Process your Personal Data in order to fulfil obligations arising from law and or to use your Personal Data for options provided by law. We reserve the right to anonymise Personal Data gathered and to use any such data. We will use data outside the scope of this Policy only when it is anonymised. We save your billing information and other information gathered about you for as long as needed for accounting purposes or other obligations deriving from law, but not longer than 4 years.

We might process your Personal Data for additional purposes that are not mentioned here, but are compatible with the original purpose for which the data was gathered. To do this, we will ensure that:

  • the link between purposes, context, and nature of Personal Data is suitable for further Processing.
  • the further Processing would not harm your interests.
  • there would be appropriate safeguards for Processing.

We will inform you of any further Processing and purposes.

Who Else Can Access Your Personal Data

We do not share your Personal Data with strangers. Personal Data about you is in some cases provided to our trusted partners in order to either make providing the service to you possible or to enhance your customer experience.

We only work with Processing partners who are able to ensure an adequate level of protection to your Personal Data. We disclose your Personal Data to third parties or public officials when we are legally obliged to do so. We might disclose your Personal Data to third parties if you have consented to it or if there are other legal grounds for it.

How We Secure Your Data

We do our best to keep your Personal Data safe. We use safe protocols for communication and transferring data, such as HTTPS. We use anonymising and pseudonymising where suitable. We monitor our systems for possible vulnerabilities and attacks.

Even though we try our best, we cannot guarantee the security of information. However, we promise to notify suitable authorities of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur.

If you have an account with us, note that you have to keep your username and password secret.

Children

We do not intend to collect or knowingly collect information from children. We do not target children with our services.

Cookies and Other Technologies We Use

We use cookies and or similar technologies to analyse customer behaviour, administer the website, track users' movements, and collect information about users. This is done in order to personalise and enhance your experience with us.

A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.

We use cookies for the following purposes:

  • Necessary cookies: these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies do not collect any personal information.
  • Functionality cookies: these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible. For example, they might remember your name and e-mail in comment forms so you do not have to re-enter this information next time when commenting.
  • Analytics cookies: these cookies are used to track the use and performance of our website and services.
  • Advertising cookies: these cookies are used to deliver advertisements that are relevant to you and to your interests. In addition, they are used to limit the number of times you see an advertisement. They are usually placed on the website by advertising networks with the website operator's permission. These cookies remember that you have visited a website and this information is shared with other organisations such as advertisers. Often targeting or advertising cookies will be linked to site functionality provided by the other organisation.

You can remove cookies stored on your computer via your browser settings. Alternatively, you can control some third-party cookies by using a privacy enhancement platform such as optout.aboutads.info or youronlinechoices.com. For more information about cookies, visit allaboutcookies.org.

We use Google Analytics to measure traffic on our website. Google has their own Privacy Policy which you can review through Google's services. If you would like to opt out of tracking by Google Analytics, visit the Google Analytics opt-out page.

Contact Information

For questions about this Privacy Policy or your Personal Data, please contact:

Supervisory Authority

You may contact your local data protection supervisory authority if you believe your rights have been infringed.

Changes to this Privacy Policy

We reserve the right to make changes to this Privacy Policy.

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